Calendar Sync: Pulse + Google Calendar and Outlook

Your calendar and your project board shouldn’t be strangers. Pulse Calendar Sync creates a live, bidirectional connection between your tasks and your schedule — so your deadlines show up where you plan, and your meetings show up where you track work.

Why Calendar Sync Matters

Most teams operate across two separate systems: a project management tool that holds their tasks, and a calendar that holds their commitments. When these systems don’t talk to each other, things fall through the gaps. Deadlines get missed because they didn’t appear in the calendar. Time blocked for deep work gets hijacked by meetings. Managers schedule reviews without knowing a sprint is closing that day.

Pulse eliminates the gap. With Calendar Sync enabled, your project timeline and your personal schedule become one coherent picture of your time.

What Syncs, Exactly

Task due dates as calendar events

Any task with a due date in Pulse can be pushed to your connected calendar as an event or reminder. You control the default behavior: push all due dates, only high-priority tasks, or only tasks assigned to you. Events update automatically when due dates change in Pulse — no manual reschedules.

Milestones and sprint boundaries

Sprint start and end dates, project milestones, and launch deadlines appear in your calendar as all-day events. Team leads can publish shared project calendars that every team member can subscribe to, giving the whole team a shared view of the work schedule alongside their personal commitments.

Meetings back into Pulse

Calendar Sync works in both directions. Meetings from Google Calendar and Outlook can be linked to Pulse tasks or projects. When a planning meeting ends, Pulse can log the meeting duration as time tracked against the relevant project. Meeting notes created in Pulse during a call are attached to the linked calendar event automatically.

Google Calendar Integration

Connect your Google Workspace account from the Pulse integrations panel. Once authorized, Pulse appears as a separate calendar layer in Google Calendar — color-coded and filterable. You can choose which Pulse workspaces and projects feed into your Google Calendar, and you can overlay multiple team project calendars without cluttering your personal schedule.

Supports Google Calendar individual accounts and shared Google Workspace calendars. Works with both the web app and Google Calendar mobile apps on iOS and Android.

Microsoft Outlook Integration

For Microsoft 365 environments, Pulse integrates with Outlook via the Microsoft Graph API. Task deadlines and project milestones appear in Outlook Calendar and in the Outlook mobile app. Pulse also supports integration with Microsoft Teams calendar views for organizations that manage scheduling primarily through Teams.

IT administrators can authorize Pulse as a connected app at the organization level, streamlining rollout without requiring each team member to individually authenticate.

Setting Up Calendar Sync

Calendar Sync is available on the Pro and Enterprise plans. To enable it, navigate to Settings → Integrations → Calendar in your Pulse workspace. Select your calendar provider, complete the OAuth authorization flow, and choose your sync preferences. The first sync completes within two minutes. From that point forward, changes in Pulse reflect in your calendar within 60 seconds.

Need to sync multiple calendars — personal and work, for example? Pulse supports connecting up to three calendar accounts per user on the Pro plan and unlimited accounts on Enterprise.